Under the supervision of the Executive Director of Accounting, this position is responsible for operations of purchasing, providing procurement expertise and leadership related to the procurement of goods, materials, and services for district schools and departments consistent with requirements of state and federal laws and district policy and procedures. This position is also responsible for reviewing and monitoring systems to ensure adequate internal controls exist to protect public resources. The position educates staff, vendors, and contractors on the requirements of the procurement process and oversees the competitive procurement process to ensure the integrity of the selection.  Provides guidance, direction, and monitoring work of departmental staff.

• HOURS: 8
• CONTRACT TYPE: CONTINUING (12 MONTH/260 DAYS)
• ANTICIPATED START DATE: ASAP
• Benefits--Medical/Dental/Vision through SEBB (School Employee Benefits Board) are provided for employees who work at least 630 hours per academic year.
• Additional benefits may include vacation, sick, personal days, and paid holidays.
• Most positions have additional pay provisions above what is represented on the salary schedule, all in accordance with the applicable collective bargaining agreements as negotiated.

1. Assign work and monitor completion of the purchasing department work. Provide guidance, direction assignment and monitoring of work to departmental staff as appropriate.
2. Facilitate the negotiation, preparation, revision and administration of district contracts and agreements to include, but not be limited to:
   1. Facilitate stakeholder meetings to include other district department experts to address specific agreement areas.
   2. Ensure that contracts conform to District standard terms and conditions, legal requirements and are in accordance with district policy and procedures.
   3. Work with legal counsel as needed on complex agreements.
   4. Prepare board recommendation or notification as appropriate.
   5. Maintain agreement files, collecting and ensuring all required documentation has been obtained and distributed appropriately, updating, revising, renewing, or terminating as needed.
3. Lead the purchasing department in collaboration with the Executive Director of Accounting by participating in making hiring recommendations, contributing to evaluations, encouraging participation in professional development opportunities, promoting a quality customer service environment; and ensuring staff receives district wide and department information.
4. Oversee the Alternative Public Works processes to include the District Small Works Roster, Job Order Contracting and General Contractor/Contract Manager. Initiate teams to develop application criteria, specification writing and contract requirements. Remain current on all legislative requirements and incorporation of those requirements into all solicitation and contract documents. Monitor the process to ensure all district and legal requirements are met and participate on selection committees as requested.
5. Oversee formal public works and non-public works bids and quotations. Draft specification requirements in collaboration with the budgetary authority and review with the Executive Director of Accounting as needed. Evaluate products and qualifications against published specifications in determining bidder responsiveness. Develop and execute contracts as required. Debrief with and mentor vendors/contractors on business opportunities with the district.
6. Assist in real property matters to include leases, purchase and sale of district or private property as needs dictate. Coordinate appraisals, facilitate purchase and sale agreements, board action and closing documentation requirements.
7. Under the supervision of the Executive Director of Accounting, review computerized and manual processes to ensure strong internal controls and identify and implement technology and procedural solutions to improve efficiency and accuracy. Coordinate testing of software system(s) for software upgrades.
8. Review purchase requisitions received for completeness, proper account code and approvals to determine appropriate procurement process and distribute to staff as appropriate for processing. Initiate purchases in accordance with the Annual Bid Plan. Coordinate, update, and schedule workflow notifying budgetary authorities to review and submit requisitions and all appropriate documentation for annual blanket and contract renewals.
9. Perform research on procurement statutes to ensure District policy and procedure and department processes are in compliance with state and federal laws. Assist with updates of district policy and procedure and department processes.
10. Public record request research and documentation as required.
11. Develop procedures for testing and implementing new processes.
12. Perform other related duties and special projects as assigned.

1. Bachelor's degree in business or related field required.
   1. A combination of education and at least 5 years of work experience can be substituted for a bachelor's degree.
2. Four years of increasingly responsible experience in purchasing including contract writing, bid processing and training of staff.
3. CPM or like certification preferred.
4. Demonstrate a successful level of the knowledge, skills, and abilities listed below.
5. Strong understanding of standard purchasing operating practices including but not limited to contract negotiations, contract management and contract law affecting procurement practices.
6. Knowledge, understanding, and experience in the accurate interpretation of laws, regulations, legal bases, principles, and practices unique to the district.
7. Proficiency in computer applications including Microsoft products. Experience with purchasing software.
8. Knowledge of internal controls and best practices in a purchasing system.
9. Ability to work and make decisions independently and possess sound professional judgement.
10. Demonstrated ability to relate and work positively and effectively with a diverse group of teachers, community, and staff in a confidential manner with a high level of customer service.
11. Demonstrated ability to foster an environment that focuses on quality results while motivating, developing, and supporting a diverse staff, encouraging continuous improvement, and working effectively as a member of a diverse team.
12. Ability to concentrate on detail and be precise and accurate with strong analytical skills.
13. Ability to organize, prioritize, and prepare written procedures.
14. Ability to work under pressure and meet established deadlines.
15. Relates positively to youth and adults of varying socioeconomic, cultural, and ethnic backgrounds.
16. Required use of personal vehicle.

1. Work Schedule – Days and hours (listed above) are subject to change depending on program and district needs. 
2. Stipends, Leave Accruals and Holidays – Stipends, leaves and paid holidays are in accordance with the applicable collective bargaining agreement (https://www.spokaneschools.org/Page/314) as negotiated.  
3. Benefits Highlights:
   

   • The School Employees Benefits Board (SEBB) Programadministers health insurance and other benefits for employees of Washington’s school districts who are in benefit eligible positions (at least half-time/20 hours per week in a regular position).
     • Multiple medical plans offered from various providers such as Kaiser Permanente WA, Premera Blue Cross, and the Uniform Medical Plan (for example) to fit your needs for varying cost and care options.  Vision and Dental plan options, as well as standard Life and AD&D insurance are offered at no cost to the employee. The SEBB program also offers additional employee paid benefits like Dependent Care Assistance Program (DCAP), supplemental Life and AD&D, Long-Term Disability insurance, and Medical Flexible Spending Arrangement (FSA).
   • Benefit eligible Spokane Public Schools employees and their dependent family members have access to free, confidential counseling, consultation and referral services through the Employee Assistance Program.
   • School District Employees participate in the Washington State Department of Retirement Systems (DRS) public pension plan.  Employees can choose from a lifetime retirement pension plan or a hybrid pension and investment plan that contributes between 5% and 15% of wages to retirement. When employees meet plan requirements and retire, they are guaranteed a monthly benefit for the rest of their life from the employer-funded pension.
     • Employees can also participate in voluntary savings programs to increase retirement savings such as the DRS Deferred Compensation Program or by participating in a 403(b)-retirement plan through the district’s plan manager, OMNI.
   • See more about employee benefits at https://www.spokaneschools.org/Page/2253
4. A fingerprint background check is required for all prospective employees.

Spokane Public Schools complies with all federal and state rules and regulations and does not discriminate in the admission, treatment, employment, or access to its programs or activities on the basis of age, sex, marital status, race, color, creed, national origin, the presence of any sensory, mental, or physical disability, to the use of a trained guide or service animal by a person with a disability, sexual orientation including gender expression or gender identity, or honorably discharged veteran or military status. This holds true for all students who are interested in participating in educational programs and/or extracurricular school activities and provides equal access to the Boy Scouts and other designated youth groups.

Inquiries regarding compliance and/or grievance procedures may be directed to the school district’s Title IX/Staff Civil Rights Officer, ADA Officer, Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer and/or 504 Compliance Officer.

The following Civil Rights Compliance Coordinators have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights Coordinator and Title IX Coordinator: Jodi Harmon, JodiH@spokaneschools.org 509-354-7344 
• Section 504 Coordinator: Melanie Smith, MelanieSm@spokaneschools.org 509-354-7284

Other district contacts:

• ADA Officer: Stephanie Busch, StephanieB@spokaneschools.org 509.354.5993
• Affirmative Action Officer: Jodi Harmon, JodiH@spokaneschools.org 509-354-7344 
• Equal Opportunity Officer: Jodi Harmon, JodiH@spokaneschools.org 509-354-7344 
• Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer: Melanie Smith, MelanieSm@spokaneschools.org 509-354-7284

Address: 200 N Bernard Street, Spokane 99201-0282

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